Vendor Start Up Manager - IRT - Romania/Poland/Spain - FSP

At Parexel FSP people make the difference. We have a crucial mission: to prevent and cure disease by delivering important new medicines and therapies to patients in need. We achieve this important goal through the knowledge, expertise, innovation, and commitment of our employees around the world.

Our employees have the opportunity to do meaningful things globally while we support them locally in environments full of challenge, collaboration, flexibility and industry-leading growth potential.

Parexel FSP is recruiting for a Vendor Startup Manager based in Poland, Spain, or Romania. 100% remote.

The VSM enables a flawless and accelerated vendor service delivery at the trial start-up phase and supports implementation of defined category strategies and service standardization and ensures compliance through the life of the studies assigned. This role proactively assesses risk and concludes contingency plans to de-risk study start-up and beyond.

Each VSM is category aligned, this role is aligned to manage IRT services/Vendors.

Expect exciting career challenges, but with a healthy work-life balance. We value your well-being as much as that of our patients.

Key Accountabilities:

• Reviewing of the vendor and category related specific sections of the protocol, ensure vendor expertise is leveraged when refining specifications towards Final Protocol.

• Contributing to development of Study Specification Worksheet (SSW) to facilitate bid process and selection of Vendors.

• Quote/Proposal review in collaboration with procurement (and vendor). If required, support contract negotiations.

• Vendor budget review of final quotes.

• Accountable for Vendor cost control, budget review, invoice reconciliation and PO close-out.

• Supports program overview by providing study demands to VCE.

• Ensures all submission documents are provided by vendor, as required, to countries participating in a study.

• Works closely with trial and monitoring teams to understand site requirements for study participation.

• Ensures changes to country and site plans are consistently shared with vendors and VCE for start-up, resupply and close out. Supports amendment of vendor contracts with Procurement team.

• Optimizing a frontloaded and timely study start-up process in support of a timely site readiness.

• Vendor service excellence at study level, ensures vendors meet quality and service level standards in their service delivery for the trial.

• Acts as escalation point for vendor-related query management.

• Pro-actively creates and maintains vendor related risk maps with contingency plan for documentation.

• Follow-up with countries and Hubs for their vendor-related risks and issues.

• Document issues identified with vendor oversight / performance in sponsor’s internal tool and implements and monitors corrective actions. Escalates issue if required to the Vendor Category Expert VCE.

• Drive root cause analysis of supplier performance issues and look for trending.

• Supports the implementation of standards, templates, tools, and processes for vendors for defined categories in collaboration with the VCE.

• Using Unified Vendor Portal (UVP) to manage vendor service delivery.

• Supports practice leaders in improvement projects and learning loops.

• Collaborate across the sponsor’s departments to provide data for vendor qualification efforts.

• Review and approve invoices against activity.

• In partnership with the vendor, develop site and monitor training material, and attend/support training if needed.

We expect from you:

• Advanced degree in science or business with equivalent experience.

• 3+ years working experience and excellent knowledge of the clinical operation processes and vendor management.

• Experience designing IRT Systems.

• Experience in UAT.

• Excellent knowledge of GxP and ICH regulations.

• Expert knowledge of clinical trial design and mapping to supplier requirements.

• Experience working with and Managing Patient Recruitment and Retention vendors/services

• Demonstrated leadership with supplier relationship management and/or expert knowledge of specific service areas.

• Demonstrated partnering across divisions with internal and external stakeholders.

• Demonstrated root cause analysis, problem solving, and solution generation skills.

• Knowledge of key deliverables that impact green light milestones and vendor readiness.

• Experience in outsourcing, contracting, sourcing of clinical services with IRT Vendors.

• Specific category expertise – ideally experience of global equipment supply and/or radiation, but this is not a necessity
  

Skills:

• Very strong vendor management skills.

• Demonstrated strategic skills; organizational knowledge; advanced planning and project management skills, as well as an advanced understanding of business processes.

• Partnering skills with internal and external stakeholders.

• Strong problem solving, negotiation, deadline driven and conflict resolution abilities.

• Strong influencing skills and timeline driven.

• Proficient in written and spoken English.

We will offer you

• Premium salary.

• Attractive benefits.

• Medical care plan: Health, Dental & Vision.

• Life Assurance.

• Excellent work environment.

• Culture of teamwork and collaboration.

• People who motivate and face challenges together.

• Innovative technology.

• Excellent training.

Base Pay Range for Poland: 250,000 - 280,000 PLN gross annual​

Actual salaries may vary within the range based on several factors including, but not limited to education, training, experience, professional achievement, and location.

In addition to base salary, some roles may be eligible for participation in Parexel’s annual performance-based bonus plan, annual salary review and total rewards incentives.

Our talent acquisition team will provide additional details on our bonus plan or incentive programs for those eligible roles.

For more details contact marta.kuniewicz@parexel.com