Specialist, Meeting Services -- Project Manager

🎯 An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.

📌 About the Role

You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

🔑 Key Responsibilities

Congress & Event Management

• Lead congress delivery across all operational phases

• Oversee delegate travel and international meeting logistics

• Conduct site visits and manage on-site delivery

• Recommend venues and ensure compliance with industry guidelines
  

Project Execution

• Lead project planning and maintain oversight of deliverables

• Manage supplier communication and resolve issues proactively

• Meet tight deadlines and provide quality control guidance
  

Client Relationship Management

• Manage client expectations and scope changes

• Attend and lead client meetings and provide regular status updates

• Identify opportunities for follow-on business
  

Finance & Budget Management

• Ensure accurate project scoping and budget management

• Monitor profitability and financial compliance

• Communicate cost implications to management
  

Specialized Knowledge

• Maintain expertise in virtual meeting platforms and registration tools

• Stay current on industry knowledge, SOPs, and supplier landscape

• Work with minimal supervision and provide cover for Senior Specialist
  

✅ Essential Requirements

Congress & Event Management Experience (REQUIRED)

• Proven conference and event organization experience

• Relevant experience in pharmaceutical, clinical research, or healthcare

• Demonstrated ability to manage meetings on time with high quality

• Strong understanding of international congress logistics
  

Core Skills & Competencies

• Client-focused approach with professional communication skills

• Strong problem-solving and organizational abilities

• Technical expertise in meeting management tools and registration software

• Proficiency with Word, Excel, and PowerPoint

• Flexible attitude and willingness to work in matrix environments
  

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence

Education
Bachelor's Degree (REQUIRED)

🌟 Why Join Parexel's Meeting Services Team?

• Lead complex, high-profile projects in clinical research and pharma

• Work with prestigious international clients

• Develop expertise in a specialized, growing field

• Collaborate with talented colleagues across Account Management and Operations

• Make real impact on critical industry events
  

🚀 Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.