Project Specialist
Vilnius, Lithuania 求人ID R0000003222 Category Project LeadershipAbout this Role
Due to a growing portfolio, we are currently looking for Project Specialists to be based in Lithuania with flexible working hours
A Project Specialist I works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables. A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech& Emerging client’s projects can be considered.
Main responsibilities include:
- Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.
- Support organization of meetings including: meeting materials, presentations, binders, invitations, travel and room arrangements. Track and confirm investigator meeting attendees, distribute information about meetings to the study team.
- Request project resources and control resource utilization.
- Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.
- Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.
- Compose professional business correspondence on behalf of the Project Leader/ Clinical Operations Leader and Data Operations Leader. Print, copy, and fax and/or mail correspondence, reports, documents, etc.).
- Assist in maintaining applicable systems according to data entry guidelines.
- Assist team members with collecting and preparation of study specific documentation, customization of forms, add version-control as well as filing in the Electronic Documents Management System.
- Request Study related supplies and arrange distribution.
- Control team workload in the project.
- Control of pass through costs invoices.
- Complete routine administrative tasks in a timely and professional manner.
Qualifications:
- University degree in life sciences, advanced degree preferred.
- Initial years of experience in life science industry (CRO/Pharma/Academia).
- Excellent interpersonal, verbal and written communication skills.
- Fluent English.
- Good knowledge of MS Office package with excellent working knowledge of Excel and Word.
- Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.
- Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.
- Ability to adhere to data confidentiality policy
- Ability to successfully work in a (‘virtual’) team environment.
- Ability to work independently with minimal supervision and function effectively as a team member.
- Ability to liaise with senior management within both Parexel and client companies in a professional manner.
- Maintains project tracking databases, compiles data for reports, and other project-related materials
- Organizes incoming and outgoing correspondence for project management
- May be responsible for managing project document storage
- Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
- May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems
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