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Facilities Opportunities at Parexel

Facilities

Facilities Assistant

求人ID 53889BR ロケーション 大阪市, 大阪府 仕事内容

I. Essential Functions
To ensure the delivery of office and facility services to internal and external customers. Responsibilities include smooth operation on supplies, beverages, distribution, travel and etc.

II. Relationships
Reports To: Associate Director in Japan
Works Closely With: Mainly the staffs in every department
External Relationships: Vendors, PAREXEL employees, Procurement, IT

III. Responsibilities
Facility
• Liaison between PAREXEL and building management
• Support to Plan, budget and schedule office moves and modifications
• Prepare and submit formal request for special needs
• Support to Manage special GA projects
• Assist in the management of major build-outs and construction
• Maintain the latest seating plan and update telephone directory

Operations
• Operate and oversees the day-to-day services and operations (facility maintenance, travel, distribution services, travel switchboard, supplies, disposal, beverage, mobile phones, rental)
• Partner with Procurement to ensure correct and timely processing of supplier invoices, including the negotiation and resolution of disputes
• Work with purchasing to help coordinate the implementation of new suppliers and policies

Security
• Ensure facilities and equipment is properly maintained to ensure the health, safety, comfort and function of all employees
• Knowledgeable concerning emergency procedures of the building

General
• Ensure consumable inventories are maintained, and are stocked at minimum levels
• Coordinate the conference (QEM and QMM)
• Placing the seal to the contract in designated Japan facility with the approval from the senior manager in Tokyo
• Support GM (arranging the travel for the visitors, attending GMBA meeting by TC, collecting the comment about the event from all employees.)
• Answer all calls in a timely manner
• Screen calls as needed
• Provide coffee, tea, etc.

Qualifications

Minimum 2 years work experience at corporate service section.
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